Event Specific Show Rules
In addition to the UDJC Rulebook

ENTRIES
Enter online at www.willowoaks.horsespot.net

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MEASUREMENTS / MEMBERSHIP CREDENTIALS
All animals entered in classes restricted to ponies must have been officially measured at a
licensed competition and be in possession of a valid pony passport. Animals that need to be
measured to compete must set up a measurement session with the show office and UDJC
steward. Hailey Rogge (337)278-2101. Measurement times and location will be provided when
scheduled.

CLOSING DATE
Entries are due by Saturday May31, 2025. Post entries and entries for new or different horses
made after that date will incur the one-time late fee of $ 50.00

SHOW OFFICE
The show office will be open Friday 3:00-5:30 and each competition day the office will open 1
hour before the earliest start time for rings. Please utilize Horsespot.net to add/scratch classes.

ADDS / SCRATCHES
All add-on's must be completed online or in the show office. Add-on's will be accepted in
case there are spots available in the class.

SETTLEMENT OF ACCOUNTS
All show accounts must be closed out at the end of each show. Any open entry accounts will
be closed by management and a $50.00 processing fee will be added to that entry. All
questions about accounts must be addressed within 48 hours of the conclusion of the show.
Any mistakes or questions regarding your account and/or prize money must be resolved within
that 48-hour time frame.

NON-NEGOTIABLE CHECKS
A $50.00 service fee or 10% of the check amount plus expenses incurred to collect fees -
whichever is greater will be charged for all returned checks. Credit card payments that are
“charged back” will also incur the same fees and possibly end up preventing the acceptance of
future entries.

STABLING
Stabling will be available at a cost of $40.00 per night all stalls are bedded with rice shaft, own
bedding can be brought in if desired, no bagged shavings are available for purchase.
Trailer-ins will be charged a $ 10.00 grounds/clean up fee per horse per day. Stalls will be
available to move in at 3:00pm Friday June 6th, unless prior arrangements have been made.
Stalls must be returned in the same condition upon move out. Each horse will be charged
either a stall fee or a daily grounds fee.

VACCINATION RULE
Horses entering the showgrounds must be accompanied by documentation of Equine Influenza
Virus and Equine Herpes Virus vaccination within 6 months prior to entering the grounds.
Without proper documentation, horses will not be allowed to enter showgrounds.

HEALTH CERTIFICATES / COGGINS TESTS
Louisiana law requires that each horse be accompanied by a negative EIA (Coggins) test
certificate dated within 1 year.
Horses coming to the showgrounds require a health certificate dated within 21 days of arrival
to be presented when entering the show grounds or sent to the office. CVI must state that each
horse has not been treated for an elevated temperature or anything related to herd health in the
last 21 days.
Horses without these certifications and paperwork will not be permitted on the show grounds.

SCHOOLING
Tickets are available for schooling in the jumping rings Friday after 3:00, Saturday morning and
Sunday morning. Jumping is only available with a ticket. Tickets are $25

ATTIRE AND HEADGEAR
All riders must be properly attired. Consult the UDJC rule book and equipment catalog for
details on attire. Protective head gear must be worn by all riders, at all times while mounted
anywhere and anytime on the showgrounds. Headgear for all riders must meet or exceed
ASTM Standards and must carry the SEI tag. All headgear must be properly secured by its
harness. If unsure that your helmet is properly secured or properly approved, please check with
a UDJC steward.
COURSES
Courses will be posted a minimum of one hour prior to each class. Each jumping course can
be walked before the start of the class.

CHANGES / CANCELLATIONS / COMBINING OF SECTIONS
Management reserves the right to change, cancel or combine classes and/or sections, alter
courses and do all things necessary to comply with UDJC rules and to compensate for
excessive or inadequate entries.

RIBBONS / PRIZE MONEY
All riders who are placed in a class have to attend the award ceremony, otherwise they won't
be eligible for placings, ribbons and prize money. Prize money won will be deducted from each
horse’s account or paid by check in case amount exceeds the entry fees. Prize money will be
paid out only if 6 or more horses compete in a prize money eligible class. An IRS W-9 form
must be completed in full before any prize money can be paid. Prize money will be withheld if
the recipient’s Social Security or EIN number is not provided. Prize money will be credited to
the Owner unless an alternate payee and its information (W-9) are provided. All prize money will
be paid within 30 days of the show’s conclusion. Any unprocessed prize money or refund
checks outstanding three months after issuance date will be forfeited after 90 days.

DOGS
Dogs are not permitted to be loose on competition grounds and must be on a leash or
otherwise contained. Individuals must not lead dogs on a leash while mounted. Dog owners
are solely responsible for any damages, claims, losses or actions resulting from their dogs’
behaviors. Dog owners failing to comply with this rule may be subject to a $100 fine per
incident.

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Under Louisiana law, an equine activity sponsor or equine professional is not liable for an injury to or the death of a participant in equine activities resulting from the inherent risks of equine activities, pursuant to R.S. 9:2795.3.

G.  Failure to comply with the requirements concerning warning notices provided in this Section shall prevent an equine activity sponsor or equine professional from invoking the privilege of immunity provided by this Section.

Acts 2003, No. 898, §1; Acts 2006, No. 136, §1.

United Dressage and Jumping Club LLC, ITS MANAGEMENT, OFFICERS, OWNERS,
OFFICIALS, VOLUNTEERS AND EMPLOYEES WILL NOT BE RESPONSIBLE FOR ANY
ACCIDENT OR LOSS WHICH MAY OCCUR TO AN EXHIBITOR, SPECTATOR, GUEST, RIDER,
GROOM, ATTENDANT OR OTHER EMPLOYEE, ANIMAL, VEHICLE OR EQUIPMENT AT
THESE SHOWS. THIS SHALL BE A CONDITION OF ENTRY TO THESE SHOWS OR THE
SHOW GROUNDS. While every effort has been made to avoid mistakes in this publication, the
horse show management, partners, and staff assume no liability for errors. Significant errors or
changes will be disclosed to exhibitors whose entries are accepted, upon their acceptance,
and otherwise in accordance with UDJC RULES. "EVERY CLASS OFFERED HEREIN WHICH
IS COVERED BY THE RULES AND SPECIFICATIONS OF THE CURRENT UDJC RULEBOOK
WILL BE CONDUCTED AND JUDGED IN ACCORDANCE THEREWITH"